The Process function is where all of the automation functions are performed on a document based on its pre-determined profile. This is done on a server using the iKAN Virtual Document Center server software, either in the Cloud or on your servers. By adhering to standardized rules, corporate governance is enforced and filing errors are minimized. The organization can be assured that documents are processed the same way every time, automatically. New processes can also be defined and added to the structure as business requirements evolve.
iKAN’s Process capabilities are organized around several key functions:
- Image/Document Quality – Performing cleanup functions on documents to ensure optimal readability and size.
- Document Identification – Employing techniques such as indexing, processing barcodes or performing lookups to find document properties.
- Document Lifecycle – Moving documents through their life cycle, from active to archive, and finally to purge in accordance with their defined lifecycle.
- Third Party Integration Tools – Using complimentary, third party software tools that have been integrate by iKAN into the Virtual Document Center solution. Prominent among these are optical character recognition (OCR) from ABBYY Software and digital signature capability from EcoSign Corporation.
Adapters Explained
We continuously refine and develop new processes in the above areas, which we call adapters. Here are some of the more important adapters in our system:
Index Adapter – Provides the interface and technique for indexing a document so it can be retrieved using keywords.
Source Data Lookup Adapter – Looks up a given data value in another system in order to obtain associated metadata to complete an image index.
ABBYY OCR Adapter – Integration of OCR technology for full text index extraction, built around the ABBYY OCR technology.
Digital Signature Adapter – Ability to apply a digital signature to a document.
OCR Adapter – Ability to convert scanned images into raw text data which can be stored in PDF document format
Active Directory Sync Adapter – Allows users to inherit the same login ID and password as their Active Directory credentials.
Archive Adapter – Allows an administrator to create a separate list of documents, usually by date, for archive purposes.
Purge Adapter – Allows an administrator to create a list of documents that are eligible for purge (complete removal/deletion) from system, usually by date and document type.