The iKAN Virtual Document Center is a processing engine that takes in documents from a capture process, acts upon them based on a set of predetermined rules, and routes them to a specified destination. By handling this task centrally, the organization enforces the process rules and greatly improves efficiency.
The Route function of the iKAN Virtual Document Center is the step whereby documents are moved either to an intermediary or external system for additional steps to be performed, or to a final storage location to be managed. The route logic is built into the iKAN Virtual Document Center, so the process is automatic.
In some cases, documents need to be passed to additional external processes outside of the control of the iKAN Virtual document center, for example entering an Accounts Payable payment workflow. In these situations, the document can be first saved to a final destination, then referenced as needed during the workflow.
If no existing document repository exists in the organization, the iKAN Virtual Document Center includes the full capability to store and manage the processed documents. Users only have to log into the Virtual Document Center in order to search or browse for their documents, print or email documents, etc. Documents are available for check out-check in, and the system has full security, audit trail and version control capabilities.
The iKAN Virtual Document Center also integrates with leading document storage providers, both in the Cloud and to on-premise systems. These solutions include Box, Microsoft SharePoint, IBM FileNet, and others. The ability to route the document to the end storage location of your choice is one of the many flexible benefits the system offers, allowing you the ability to leverage existing resources and work the way you choose.